Presentation & Poster Guidelines

You will find details for formatting the 2019 conference presentations and posters on this page. 

Keynote Presentations

Keynote presentations are intended to set the stage for discussions that will occur during breakout sessions and throughout the conference. We are excited for you to share your expertise and enthusiasm on your topic. 

Presentations will be 30 minutes in length with 5-10 minutes of questions following. To allow for smooth transitions and full integration with the audio equipment, everyone will give their presentation from the laptop made available at the conference venue. All presenters will use a microphone. Presentations must be .PPT or .PDF. We recommend using a widescreen format (16:9) aspect ratio for best projection. Because our conference is focused on inclusion, we encourage presenters to follow these guidelines to ensure their presentation is fully accessible to all attendees (in-person and remote). 

The conference is being live streamed and live-Tweeted to allow for remote participation. Unfortunately, we cannot turn off the streaming during presentations. However, if you prefer to have certain slides or figures not included on social media, please announce this and include the No Social Media icon on the slide. 


All presenters need to submit their presentation by 8 am on 1 April 2019.  A link was sent in an email to all presenters on 14 March 2019 with the subject INCLUDES Conference: Presentation/Poster Instructions.  If you cannot find this link, please email Megan Jones. We will upload your presentation to the Conference website to share with participants to improve accessibility of all conference materials. You can update your presentation until 4pm the day before your talk by adding a new version to the folder (we will update the version on the Conference website but this may not occur before your presentation). We will have it pre-loaded onto the presentation laptop in time for your presentation. If your presentation includes audio, video or other media files, please upload the presentation and any associated files.

Lightning Talks

Lightning talks (in addition to posters) are intended to provide a platform for attendees to familiarize themselves with other work going on in related fields and to provide an opportunity to share your own organization/project’s goals and successes.

Lightning talks are strictly limited to 5 minutes long. Questions will be held for the end of lightning talk sessions. There is no prescribed slide deck but we highly recommend that you do not have more than 10 content slides.  To allow for smooth transitions and full integration with the audio equipment, everyone will give their presentation from the presentation laptop. All presenters will use a microphone. Presentations must be .PPT or .PDF. We recommend using a widescreen format (16:9) aspect ratio for best projection. Because our conference is focused on inclusion, we encourage presenters to follow these guidelines to ensure their presentation is fully accessible to all attendees (in-person and remote). 
 
The conference is being live streamed and live-Tweeted to allow for remote participation. Unfortunately, we cannot turn off the streaming during presentations. However, if you prefer to have certain slides or figures not included on social media, please announce this and include the No Social Media icon on the slide. 

All presenters need to submit their presentation by 8 am on 1 April 2019. A link was sent in an email to all presenters on 14 March 2019 with the subject INCLUDES Conference: Presentation/Poster Instructions.  If you cannot find this link, please email Megan Jones. We will upload your presentation to the Conference website to share with participants to improve accessibility of all conference materials. You can update your presentation until 4pm the day before your talk by adding a new version to this folder (we will update the version on the Conference website but this may not occur before your presentation). We will have it pre-loaded onto the presentation laptop in time for your presentation. If your presentation includes audio, video or other media files, please upload the presentation and any associated files.

Posters

Posters (in addition to lightning talks) are intended to provide a platform for attendees to familiarize themselves with other work going on in related fields and to provide an opportunity to share your own organization/project’s goals and successes.  

Poster presenters should bring a printed poster with them. We will be providing the poster boards and thumbtacks. Posters should not exceed 3’x4’.  Posters can be horizontal or vertical orientation. Posters will be displayed in the lobby of the conference venue for the duration of the conference. Therefore, presenters should set up their poster Tuesday morning and take it down Thursday afternoon. We are not assigning times for people to be at their posters but will provide a sheet for you to indicate a time when you will be at your poster to talk to individuals interested in the topic. 

The conference is being live streamed and live-Tweeted to allow for remote participation. If you prefer to not have your poster shared through social media, please include the No Social Media icon on your poster. 

We are also requesting that you add a digital version of your poster to the conference project on QUBESHub. Through this site, you can get a citable doi for your poster and share it digitally. Submit your poster through this link to retain authorship and editing rights but connect your poster to this conference.  Learn more and find the QUBES resource publishing directions
 

No Social Media Icon

If you do not want your materials shared on social media, please include a no social media icon on your poster/slides. 

No Social Media Icon to be added to the posters/presentations if desired.