These step-by-step instructions will take you through the process of publishing your poster on QUBES. More information is available in this Knowledge Base article on Publishing a Resource.


Please publish your poster before Monday, June 27, 2022.

If you have difficulties and need to troubleshoot, we will have an office hours session just before the conference starts from 7:30-8:00 a.m. Mountain time. Meet in the Student Library (in-person) or use the conference zoom link (virtual)

Getting Ready to Publish

  • Let the conference organizers know that you are planning to submit a poster and they will add you to the iEMBER project that you will use to publish.
  • Have files and links ready to go
    • We recommend taking a screen shot of your poster to upload as a thumbnail image.
    • Feel free to include additional resources and materials that complement the poster you are sharing.
  • Go to https://qubeshub.org/community/projects/2022iemberconference/files/browse - you will need to be logged into your QUBES account. 
    • Make a folder and upload your files into the repository.

Instructions for publication

  1. To start, go here: https://qubeshub.org/community/projects/2022iemberconference/publications
  2. Click on the green "Start a new resource" button & select "QUBES Resource"
  3. Click the add files.
    1. Select your uploaded files from the project repository in the "Primary File(s)" section.
    2. If you have not already uploaded your files, you will need upload them and then select them for inclusion in the publication.
    3. You can include links to external websites (i.e. a link to a YouTube video or supplemental reading) in the "External Link(s)" section. Leave unused sections blank.
    4. Select Next (you may need to scroll down to see the next button).
  4. Fill in the title (max 255 characters), abstract (a brief description of the material, max 255 characters) and description (longer introduction to the material).
    1. These fields will be visible to anyone browsing the publications and can be searched to find the publication. 
    2. Select Next
  5. You will list yourself as the author of this QUBES Resource. 
    1. Add yourself as an author. 
    2. Click add an author to enter co-authors. Search to see the co-author has a QUBES account to add them or simply fill in the Fist, Last, and Institution fields. 
    3. Select Next.
  6. The "Extras" page is an optional place to add additional images or documents to your product.
    1. Please add your thumbnail image to the image gallery - this will make the display of the resource look more appealing.
    2. Select Next.
  7. Choose a publication license.
    1. The Creative Commons Attribution-ShareAlike 4.0 International is the default option that QUBES recommends. This license allows for sharing adaptations of the work, as long as all adaptations are shared alike. It also allows for commercial sharing of the work. If you would prefer, a non-commercial ShareAlike is also available.
    2. Selecting "Save Selection" will show the full details of the license. You must check the box indicating that you have read the terms and conditions of the license.
  8. Tags are an important way for browsing users to find your product and are important for display.
    1. The overarching category of "Teaching Materials" has already been selected as the default. Please select an Audience Level, Instructional Setting, and Activity Length (as required). We are increasing the number of default available tags, so please use them. Add your own tags at the bottom, and be as specific as possible, as adding additional tags will help your resource be found and used more effectively.
    2. We encourage you to add as many tags as you would like. 
  9. The final page is for change notes, which you will likely not have if this is an original work.
  10. Select Next to review the publication record.
    1. Here you can preview the QUBES display, indicate publishing settings (please keep this as immediate release and "publish draft" to make sure you get a DOI).
    2. Your poster will appear here when it is published. 
  11. If everything looks good to go, select "Submit draft" and you are all set.
  12. For one month after, you can access the publication from the project space and revert to a draft to fix any small errors. You can also cancel and delete from there.

If you have any questions, please let Sam Donovan know.