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What is a BIOME Lightning Talk?

The BIOME Institute concludes with each working group sharing about what they have accomplished in a two-minute video. We ask that videos are kept to two minutes to:

  • Encourage you to share only the key takeaways from your group's activities. Remember, everyone can access your group's description and monthly report outs, so don't worry about providing too much background information. 
  • Ensure we can watch each group's video during the viewing party, which is only 1 hour long. 
    • You do have the option of recording a longer version of your video for others to review on their own. The two-minute version will be shown during the Viewing Party. 

If your video is longer than two minutes, we will have to increase the playback speed so we can be certain to hear from every group. Increasing the playback speed is likely to make you and your working group members sound like chipmunks.    

Examples

The 2020 BIOME Institute's working groups all shared lightning talks about their work that are visible on the overview page of that group

When is it due?!

December 6, 2021. 

The BIOME Institute will reconvene to watch all of the lightning talks together at our Viewing Party on December 9th at 4 pm ET / 1 pm PT. To ensure that this party goes smoothly (and hopefully leave time for discussion) your presentation should be submitted as a QUBES resource by December 6th. 

How do I make a lightning talk? 

We have outlined suggestions for planning, designing, and publishing your presentation below. You are welcome to deviate from those suggestions as long as your presentation is two-minutes long, appropriately captioned, and published as a QUBES resource by December 6th. 

Planning

During your final working group meeting: 

  • Designate 10-15 minutes to decide what you will include in your November Report Out. This report out is designed to help you create an outline for your video. 
  • Decide who will record the presentation (just the facilitator, a subset of the working group, all working group members)
  • Set a time to record the presentation. 

Design

Using your outline, create your presentation: 

  • A template is available. You will need to make a copy for your group. 
  • Add slides, content, images, and links to your slides. 
  • Write a script for your presentation.

Use Zoom to record your lightning talk: 

  • Open Zoom.
  • Share your screen to show your slides.
  • Record.
  • Run through your presentation. 
  • Stop recording. 

Upload your recording to YouTube using your account (if you do not have a YouTube account, please contact Deb):

  • When signed in to YouTube, click the recorder icon with a plus inside in the upper right and then click “Upload Video.”
  • Follow the instructions provided by YouTube, entering an informative title and description. 
  • In Video Elements, click "Add Subtitles."
    • Click "Auto sync."
    • Paste your script.
    • Click done. 
  • Choose “Unlisted” or “Public” before you Publish.

You might want to trim the beginning and end of the video. You can do this in editing software on your computer or in YouTube. Google’s guide is available here.

Publishing

The instructions below are specific to publishing your BIOME Lightning Talk. If you would like to reference more general publishing support, please review Information for Authors and How to Publish a Resource

Prepare to publish

  • Have all links and files ready to go. 
  • Navigate to your working group's project within the BIOME group's Project page
  • If you have any files you would like to publish, like the slides or supplemental materials:
    • Select "Files" from the left navigation bar. 
    • Upload your files into the main repository. 

Publishing 

  • From your BIOME Working group project, click “Publications” on the left navigation bar.
  • Click on the green “Start a new resource” button & select “QUBES Resource”

Content

  • Add your YouTube link in the “External Link(s)” section.
    • You can include your slides as a link or a file.
    • Any additional materials can be added here as well.
    • Leave unused sections blank.
  • Select Next. 

Description

  • Fill in the title (be creative! make sure that this is clear and individualized), abstract, and description. The title and abstract will be visible to anyone browsing the publications.
    • In the description enter a complete description of your working group, the content of the video, and any other relevant information and context.
    • Please remember that these will be shared with people beyond the BIOME Community.
    • Beneath your description, but in the description editor, you will embed your YouTube video using a macro: 

[[Youtube(video id goes here)]]

  • Replace “video id goes here” with the video id found in the url. 
  • Click Next. 

Authors

  • List yourself and all active participants of your working group as authors. You should be able to select them from the list displayed as your project team. 
  • Click Next. 

Extras

  • Upload a picture! This will appear when the resource card is displayed in a page. 
  • Click Next. 

License

  • Choose a publication license. The Creative Commons Attribution-ShareAlike 4.0 International is the default option that QUBES recommends.
    • This license allows for sharing adaptations of the work, as long as all adaptations are shared alike. It also allows for commercial sharing of the work. If you would prefer, a non-commercial ShareAlike is also available.
    • Selecting “Save Selection” will show the full details of the license. You must check the box indicating that you have read the terms and conditions of the license.

Tags

  • From the provided list, select: "Reference material," "Workshop material," and "presentation." 
  • Enter your own keyword tags so users can find your material. 
    • Add BIOME 2021 as a tag. 

Notes

  • This section is for change notes, which you will likely not have if this is an original work.

Review

  • Review the publication record where you can preview the QUBES display
  • Indicate publishing settings (please keep this as immediate release)
  • If everything looks good to go, select “Submit draft” and you are all set.

For one month after, you can access the publication from the project space and revert to a draft to fix any small errors. You can also cancel and delete from there.