Knowledge Base

Instructor Access

During the publishing process, authors may choose to mark materials as "Instructors only" such as keys, solutions, and instructor copies of resources. This will restrict access to those files to QUBES users who have been verified as instructors. This Knowledge Base article will describe how to publish instructor materials and how to gain instructor access.

Publishing Instructor Material

When starting a new resource, you will add content as files, links, or other QUBES resources. Any file can be marked as "Instructors only." This feature should be reserved for materials like keys, solutions, and instructor copies, as first-time users may experience a delay in gaining access to the material. 

  1. Add a file as content.
  2. Select the pencil icon to edit the file.
  3. In the window that appears, check the "Instructors only box" and then save. 

publication content list with an arrow pointing to the pencil icon to edit the file

Edit attachment window with an arrow pointing to the instructor only checkbox

The file will now be labeled, "Instructors only."

publication content list with one file labeled instructors only

Continue with the submission process and publish your resource.

Gaining Instructor Access

If a resource contains instructor materials and you do not yet have instructor access, an option to request instructor access will display on the resource record. Alternatively, you can request instructor access right now

Note that instructor access  is applied on a file by file basis. Non-instructor materials are still be available to all users in the content list and appear in the downloaded resource bundle. 

resource record with a red button reading "Request Instructor Access"

resource content list with an arrow pointing to an instructor only file. The file cannot be downloaded.

Click "Request Instructor Access" and complete the membership request by submitting your full name and a link to your institutional professional website. Requests will be processed within 24-48 hours. If you do not receive a response in that time frame, please email one of the group contacts, M. Drew LaMar (mdlama "at" wm "dot" edu) or Hayley Orndorf (hco1 "at" pitt "dot" edu). 

Membership request for the instructors group. Instructor access is monitored through membership to this restricted group. Please include your full name and a link to your institutional professional website (e.g. your institution's list of faculty/instructors or your individual professional website). Requests are reviewed and processed manually.   Requests will be processed within 24-48 hours. If you haven't received a response, please email one of the group contacts:      M. Drew LaMar (mdlama "at" wm "dot" edu)     Hayley Orndorf (hco1 "at" pitt "dot" edu)

You only need to gain instructor access once to access all instructor resources. If you are logged in and an approved instructor, you will no longer be prompted to request instructor access and all resources files will be accessible to you. Note that each file in the content list can now be downloaded and instructor resources will now appear in the bundle.

Resource record content list with two files. One is instructor only, the other is not, both are downloadable.


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