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Using Publications to Post Resources on QUBES

The QUBES Resource System is a way to publicly share and interact with resources like teaching materials, datasets, slidesets, and anything else you think others would be interested in using. Resources submitted to QUBES will have a unique url, stable record of metadata, metrics, and a DOI.  The resource system also allows for authors and other users to version or fork material to improve or modify available content. QUBES encourages Open Educational Resources (OER) best practices, including open licensing, open access to content, and the sharing of drafty, unpolished versions. 

Resources can be posted through a project or independently. To post outside of a project, you can start at the Submit a Resource page and click "QUBES Resource" in the blue box on the left side of the page.

where to start box with a red arrow pointing to QUBES Resource in agreen button

Please note, these instructions will focus on posting out of a project. Posting through a project allows you to store files on QUBES in an accessible, organized repository while collaborating with team members. To post through a project, you can work out of an existing project, or start a new project. First, navigate to the project you would like to post from. Note - the project you are working out of may be owned by a Group, so you can navigate to your group (a Faculty Mentoring Network, for example) and find the associated Project from you Group menu. Alternatively, if you are logged in you can see all of your projects on the Project page.

On the main project page, click Publications on the left menu. From the project publication page, you can choose to version existing content, or post new content. Generally, you will click the green "Start a new resource" button on the right.

list of resources in a project with two red arrows pointing at Publications and Start a new resource

You will then be asked what you would like to post. In most cases, you should select "QUBES Resource" unless you are specifically publishing other partner resource types. 

Shareable content types include files, links, other QUBES resources, and databases. Files can be uploaded to the project Master Repository prior to or during the posting process. To upload during the process, click "Add a File" and note the Quick Upload section at the bottom of the window that appears. You will choose where to upload the file to in your project directory. You can have multiple content types in one resource. When you have added your content, move on to the Description page. 

The Description page is focused on adding important metadata to help describe your resource to others. Add a short title and abstract to describe your resource. In these fields you should indicate if your materials are modified versions of existing resources. The description should be a fuller explanation of what the resource is, how it was used and, any other relevant information that will be helpful to others considering using your resource. If you would like to make any acknowledgements, include them as the last piece of your description. 

Complete the authorship list, ensuring that institutions listed are current. You can add images to the image gallery, but for supporting docs, we suggest that all relevant files be included in the content submission. The licensing page links to the OER Commons guide to help users select a license. QUBES recommends the CC Attribution-ShareAlike 4.0 International. 

Tags are a required and important piece of metadata. Utilizing the established tagging ontology will help to present your resource in an organized manner within the QUBES Resource Collection. You will be required to select at least two tags from the checklist provided. You can also add other tags for keywords and topic areas. Options will appear as you type the tag. If possible, please choose an existing option.

Release notes refer to specific modifications you made to this version or adaptation of the resource. If you modified existing material, note those modifications here. The last page allows you to preview your record before posting. You can choose to post your resource immediately or choose a later date. When you are satisfied with your content, publish!

If you notice any typos or small things to edit, you can revert your resource to a draft for 30 days after posting. This allows you to make edits and post again without versioning or adapting the material. You must navigate to the resource information page either from the resource record:

red arrow pointing to manage this resource in blue box on a resource record

Or from a list of resources in a project: 

list of resources in a project with a red arrow pointing to a linked resource title

Then you can revert the resource to a draft. In draft format you also have the option of deleting the entire resource. Also, please note that you can always review the resource content and metadata by clicking the tabs at the top of the resource information page:

clickable resource tabs with a red arrow pointing towards them

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