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  • Created 08 Aug 2022

These Community Standards for events [previously Code of Conduct] are a living document. We value your insights, feedback, and comments. Please leave comments and suggested edits in the google document version of the code of conduct. 

Commentable Version      In-Person Policies  Other Policies

What does it mean for this to be a living document?

These Community Standards are a living document. We value your insights, feedback and comments. As new versions of this document are published to reflect the ongoing discussion, individuals who make significant contributions will have the option to be included as authors. Everyone who comments or suggests a revision will be acknowledged. 

We will revisit these comments and suggestions as we near the dates of annual summer events and update the standards to reflect the discussion. These community standards are also shared in the QUBES Library under a Creative Commons license, meaning you are free to use and adapt it for your own event. If you would like to share your adaptation of this document, you can publish it on QUBES.

BioQUEST Events

BioQUEST has been providing professional development, resources, and community for biology educators since 1988. With the 3P’s educational philosophy of “problem posing, problem solving, and peer persuasion,” BioQUEST has been a core component of many national education reform projects. BioQUEST serves as the national base and administrative home for the QUBES platform. The BIOME Institute and Summer Workshop are organized by and for the BioQUEST community and provide an opportunity to bring together related projects.  

Diversity and Inclusivity

The BIOME Institute and Summer Workshop are designed to bring together a community of educators dedicated to implementing evidence-based pedagogies and inclusive resources to improve student success in science. These events provide a unique opportunity to interact with faculty from different disciplines and institutional types, as well as different personal backgrounds. This diversity is a source of strength for the community, providing many different viewpoints and allowing participants to grow in new directions.  

However, it is important to acknowledge that the practice of inclusivity can be challenging.  It is not always easy to hear others voicing ideas that make one uncomfortable, or to have the courage to address those issues in productive conversation. We encourage all participants in the workshop to start from the knowledge that everyone present is committed to the laudable and challenging goal of supporting student success.  

It is also important to note that acceptable behavior to one person may not be acceptable to another, so use discretion to be certain respect is communicated. With that in mind, we ask everyone to proceed from the assumption that if you are offended or made uncomfortable, this was done without malice, and that engaging someone who has offended you in a respectful conversation about why you are offended is the best way to lead to growth in the community. Conversely, when drawn into conversations about why something is offensive, it is important to listen actively and consider carefully what is being said.  

Be aware that emotions are likely to be running very high on both sides. Try to take a breath and be aware of your own emotions. Then think about the situation and respond to one another focused on the incident rather than the emotions as best you can. 

These are teachable moments that we will all experience in the classroom, and although it is uncomfortable, as a group we need to work to make it safe to take the risk of being vulnerable and have these conversations so that we can grow and become better educators. 

Expected Behavior

We expect everyone to respect the following list of behaviors during the online BIOME Institute and in-person Summer Workshop (this list of behaviors and consequences was modified from the Ecological Society of America Code of Conduct):

Expected Behavior

  • Treat everyone (this includes other participants, staff and volunteers of BioQUEST and the meeting venue) with kindness, respect, and consideration, valuing a diversity of views and opinions (including those you may not share). Treating others with respect includes using their preferred name and pronouns.
  • We are all professionals. We expect everyone to exhibit professional behavior at all times.
  • Communicate openly, with respect for others, critiquing ideas rather than individuals.
  • Be mindful of your surroundings and of others. Alert conference staff if you notice a dangerous situation or someone in distress.
  • Respect the rules and policies of the meeting venue, hotels, BioQUEST-contracted facility, or any other venue. This includes terms of use for online platforms utilized by the meeting such as the QUBES platform and Zoom.  

Unacceptable Behavior

  • Harassment, intimidation, or discrimination in any form including, but not limited to: 
    • Physical or verbal abuse
    • Exclusionary behavior and microaggressions related to age, appearance or body size, employment or military status, ethnicity, gender identity and expression, individual lifestyle, marital status, national origin, physical or cognitive ability, political affiliation, sexual orientation, race, or religion
    • Inappropriate physical contact
    • Unwanted sexual attention
    • Use of sexual or discriminatory images in public spaces or in presentations
    • Deliberate intimidation, stalking, or following
    • Sustained disruption of talks or other events
    • Bullying behavior, including intentional microaggressions
    • Retaliation for reporting unacceptable behavior
  • Unacceptable behavior intended in a joking manner still constitutes unacceptable behavior.

In-person Policies

Alcohol Information and Policy

  • No alcohol is permitted in the MUB or common spaces at UNH but is permitted in dorm rooms. Alcohol will be available at off-campus events for a fee.
  • Please partake responsibly.
    • If you are a person who is transporting folks back to the dorm, please limit alcohol consumption for the safety of you and those traveling with you.

Illegal Drug Use Policy

  • No illegal drugs are permitted during the conference.
  • While some states allow marijuana use now, it is still illegal for recreational use in NH.

Reporting Incidents

Anyone experiencing or witnessing behavior that constitutes an immediate or serious threat to public safety at any time should contact local law enforcement (by calling 911) and then immediately notify the conference organizers (listed below).

If you are not in immediate danger but feel that you are the subject of unacceptable behavior, have witnessed any such behavior, or have other concerns, report the incident to one of the conference organizers (as soon as possible) who will work to resolve the situation. 

Conference organizers will treat all reports seriously and will work to understand the situation through prompt investigation, including conversations with relevant individuals and witnesses before determining an appropriate course of action. 

Contact information for conference organizers:

  • Sarah Prescott (sarah “dot” prescott “at” bioquest “dot” org)
  • Deb Rook (deb “dot” rook “at” bioquest “dot” org)
  • Rhianna Kozinski (rkozinski “at” bioquest “dot” org)

Anyone requested to stop a behavior by conference organizers is expected to comply immediately.
Conference organizers or security may take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund.
Conference organizers reserve the right to prohibit attendance at any future meeting.

Data Protection Policy

We ask for demographic information to allow us to evaluate how well we are reaching the broad community of faculty, and for reporting purposes to our funders.  This information is aggregated and stripped of identifiers before being used in reports or papers.  The agreement to this policy is included in the application.

Social Media, Photo, and Video Policy

Both BioQUEST promote scholarly engagement with Open Education Practices (OEP) by promoting sharing of resources by community members through professional development experiences such as this workshop.

Unless a speaker explicitly opts out at the beginning of a presentation, participants may share information about the talk on social media or take photos for personal use. Photos of posters should only be taken with the presenter’s explicit consent; permission may be included on the poster itself or granted while the presenter is present.

We encourage you to use the conference hashtag #biome23 when sharing information about the BIOME Institute on social media.

By participating in the BIOME Institute, you grant BioQUEST the right to use your likeness for educational or promotional purposes. 


Release of Liability

I understand that BioQUEST does not assume responsibility for medical or travel expenses of conferees and their guests at the conferences, unless a specific travel allocation is approved by a conference chair in advance. I agree that, while traveling to and from, and participating in a conference and its related events, I am responsible for my own well-being and travel arrangements and must ensure that my guests and I are covered by our own travel and health insurance policies. I am aware there is a risk that I may experience possible serious personal injury or illness from defects in facilities, equipment, or food served at the conference, from adverse weather events occurring there, or from accidents while participating in or traveling to or from a conference.
I am also aware there is a risk that I may experience economic loss or property damage as a result of my travel to or from or participation in a conference, and that BioQUEST is not responsible for private possessions damaged, lost or stolen at a conference.
In exchange for the privilege of participating in a conference, I assume all such risks arising out of my participation and travel, and I also release, agree to indemnify, and hold harmless, BioQUEST, and its officers, directors, employees, agents, successors and assigns from all claims and lawsuits arising out of such injury, illness, or damage.