The SCORE-UBE Steering committee and Bates College are committed to providing a safe, productive, and welcoming environment for all participants in the SCORE-UBE Summit, no matter what role they play or their background. This includes respectful treatment of everyone regardless of gender, gender identity or expression, sexual orientation, disability, physical appearance, age, body size, race, religion, national origin, ethnicity, level of experience, political affiliation, veteran status, pregnancy, genetic information, as well as any other characteristic protected under state or federal law.

All participants (and guests) are required to abide by this Code of Conduct and policies outlined in the Bates College Code of Conduct. 

Expected Behavior

• All participants are treated with respect and consideration, valuing a diversity of views and opinions
• Be considerate, respectful, and collaborative
• Communicate openly with respect for others, critiquing ideas rather than individuals
• Avoid personal attacks directed toward other participants
• Be mindful of your surroundings and of your fellow participants
• Alert SCORE Summit and/or Bates staff if you notice a dangerous situation or someone in distress
• Respect the rules and policies of all Summit venues.  

 Unacceptable Behavior includes, but is not limited to:

• Harassment, intimidation, or discrimination in any form
• Physical or verbal abuse by anyone to anyone, including but not limited to a participant, member of the public, guest, member of any institution or sponsor
• Unwelcome sexual attention or advances
• Personal attacks directed at other guests, members, participants, etc.
• Alarming, intimidating, threatening, or hostile comments or conduct
• Inappropriate use of nudity and/or sexual images in public spaces or in presentations
• Threatening or stalking anyone, including a participant
• Other conduct which could reasonably be considered inappropriate in a professional setting

 Consequences

• Anyone requested to stop unacceptable behavior is expected to comply immediately.
• Bates staff (or their designee) or security/local police may take any action deemed necessary and appropriate, including immediate removal from the event, conference, workshop, field project, facility without warning or refund.
• Bates College reserves the right to prohibit attendance at a future event, conference, workshop or field project.
• Notification of an infraction to a Home Institution. In cases where there has been a potentially serious policy or code of conduct violation Bates/Summit Steering Committee will notify the offender’s home institution.

Reporting Unacceptable Behavior

Anyone experiencing or witnessing behavior that constitutes an immediate or serious threat to public safety at any time should contact local law enforcement (by calling 911) and then immediately notify the Summit organizers (listed below).

If you are not in immediate danger but feel that you are the subject of unacceptable behavior, have witnessed any such behavior, or have other concerns, report the incident to one of the conference organizers (as soon as possible) who will work to resolve the situation. 

Conference organizers will treat all reports seriously and will work to understand the situation through prompt investigation, including conversations with relevant individuals and witnesses before determining an appropriate course of action. 

Contact information for Summit organizers:

• Carrie Diaz Eaton (cdeaton@bates.edu)
• Krystie Wilfong  (kwilfong@bates.edu)
• Maggie Diamond-Stanic (mdiamond@bates.edu) c: 207-520-4026

If you wish to file a complaint or report with Bates College, please contact: 

• Security and Campus Safety - 245 College Street; Phone: 207-786-6254; Emergency: 207-786-6111
• Office of Equity and Inclusion - 201 Lane Hall; Phone: 207-786-6031
• Environmental Health and Safety - 220 College St; Phone: 207-786-8226

Participants may also make an anonymous complaint through ethicspoint.bates.edu.

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Data Protection Policy

We ask for demographic information to allow us to evaluate how well we are reaching the broad community of faculty, and for reporting purposes to our funders.  This information is aggregated and stripped of identifiers before being used in reports or papers.  The agreement to this policy is included in the application.

Social Media, Photo, and Video Policy

We believe in promoting scholarly engagement with Open Education Practices (OEP) by promoting sharing of resources by community members through professional development experiences such as this Summit.

Unless a speaker explicitly opts out at the beginning of a presentation, participants may share information about the talk on social media or take photos for personal use.

Poster presenters who do not wish to have photos of their poster taken and/or posted about on social media should include a notice stating as such in the upper left hand corner of the poster.  Stickers requesting that photos not be taken or posted, which can be added to posters, will be available at the Registration table.  All participants must adhere to these requests.  

We encourage you to use the conference hashtags #SCOREsummit and #OERsustainability when sharing information about the Summer Workshop on social media.

By attending the SCORE-UBE Summitt, you grant the SCORE-UBE Summit, QUBES, and Bates College the right to use your likeness for educational or promotional purposes.